The skills taught in secretary career training courses can help students prepare for the challenges of office work. However, having additional training in a field of specialization or at a vocational school improves the likelihood of finding a higher-level and higher-paying job. Scheduled and organized student activities, field trips, guest speakers (i.e. Word Processing. Maintained accurate attendance accounting and student demographic records via PowerSchool/IMPACT Student Information systems. Provided secretarial support to the Submaster. Performed all clerical duties for multiple staff members, while also conducting accounts payable and receivable. Answer phone and transfer to appropriate person. Assisted in monitoring students when on duty and student activities. Enter data in computer systems for confidential student cumulative records, enrollment/registration, transportation, and attendance. Prepared payroll and monitored leave documents. Set up meetings for both the principal and staff members with parents if necessary. Many schools offer a secretary or office assistant certificate. Enter attendance data in the computer system and run reports for probation officers, protective services as needed. 2. Manage School's office supplies, office equipment and resource materials. These certificate programs usually take 2-3 semesters to complete and sometimes offer courses online. Job Vacancies for SCHOOL SECRETARY January 2021 - Jobs in Ghana Jobs in Ghana - Accra - Learning Skills International School, established in 1986, has two Tap to Call 08058606531 Home School secretaries have major role in administration. Perform accurate word processing and accounting tasks. Performed receptionist duties including greeting visitors and answering and directing phone calls. Provided administrative support including phone coverage, managing calendars, scheduling meetings and taken meeting minutes and distribute via email. Provide secretarial support for school board members and other staff. We will also take a holistic look at how we can best support overall student health. Set up staff meetings and professional development days. Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files. Registered and scheduled over 700 students annually using databases: PowerSchool, Student Management System, and Win School. Managed three clerical personnel, payroll for 75 employees, budget, secretary to principal and vice- principal. Manage database and provide high-level administrative support. Have operated scanners; fax machines and alpha pages.Proofreading. Process Requisitions and Purchase Orders on capital and non-capital materials. Prepared and controlled the school checking account records - bank deposits, monthly reports. Before you start applying for new positions, write your resume and highlight all the relevant skills and achievements you’ve had in the last years. Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests Managed school office functions including student records, employee time sheets, budgeting and financial management. Many schools offer a secretary or office assistant certificate. Report directly to four attorneys in coordinating their travel arrangements, scheduling meetings and appointments and creating and finalizing correspondence. Maintained computerized records for student as well as staff attendance. Handled all incoming student enrollment paperwork for a kindergarten thru 5th grade building. Interviewed, trained and hired, all Front Office staff. Sole secretary to building housing 470 students in grades kindergarten thru 5. Tracked and recorded personnel attendance for payroll and personnel files. Ability to Prepare and File Court Documents. In this course, you will learn about these common medical issues students face and how to best support students who suffer from them. School Secretary Resume Samples and examples of curated bullet points for your resume to help you get an interview. 4. Secretary classes are offered in some high schools and community colleges.Prepare for the duties of a secretary by learning to type. Research Skills. Maintain all students' permanent records, office files, and processed registration for new and existing students. scheduled parent conferences and assisted with coordinating fundraisers for various student activities. These people are well-aware of what's going in the school daily. Composed and transcribed School secretaries must be proficient in basic computer software including word processing, attendance, billing and data entry. Complete district and state reports and purchase orders. At first glance, the role of school council secretary seems straightforward: You type up the meeting agendas and prepare minutes from each meeting. Maintain resourceful and accurate financial records Coordinate travel arrangements for trips/excursions, educational, workshops for the Principal, teachers and students. Communicate with approximately 100 staff members.Communicate efficiently and have great rapport with students, staff and community. They help maintain records on students. Maintained calendar, scheduling appointments and conferences. Request substitute teachers and paraprofessionals via the Sub Central system. Coordinate aides, volunteers and substitute teachers. While school communities used to be considered more or less homogeneous, nowadays schools are characterised by increasing diversity and a diminishing interest in the Catholic faith tradition, among students as well as teachers. School secretaries come into contact with a wide range of people, including teachers, pupils, parents and carers, education welfare officers, social workers and school governors. Provide individualized support to all senior executive staff including scheduling meetings, coordinating travel, and efficiently managing all essential projects. Manage front office staff and evaluate customer service skills when appropriate. Circular 0048/2019 - Revision of Salaries of School Secretaries and School Maintenance staff in Community and Comprehensive Schools with effect from 1 September 2019 Circular 0047/2019 - Revision of Salaries with effect from 1 September 2019 for Clerical Officers and Caretakers employed in National Schools under the 1978/79 Scheme for Clerical Officers employed in Post Primary Schools … Use of various computer systems including Infinite Campus, Aeries, Nutrikids, School Dude, and Financial 2000. the ability to work on your own. Data entry. Organized files, answered phone calls, greeting visitors. Accuracy and good attention to detail 7. Arranged meetings/appointments with parents, teachers and principal, answered school e-mail and backed-up payroll distribution. Typing Skills. Assist substitute teachers with keys, schedules and daily attendance. In addition to a fast typing speed (employer requirements vary from 50 to 100 words per minute), active listening skills are required to comprehend voice dictation files. But for a School secretary, it is different. Compile documentation for quarterly and annual attendance reports for teachers. Compile and file student grade and attendance reports and other school records. Assist the principal with scheduling meetings. A school secretary needs computer skills, excellent communications and interpersonal skills as well as an understanding of secretarial duties.It is necessary to be extremely organized to maintain schedules and meet deadlines. Accepted, screened and routed telephone calls on a 6-line system. If you are lacking in these skills, you may choose to attend classes at a vocational or business school or a community college. Interacted and provided support for 17 teachers and 10 other staff members including the principal and the counselor. Entered and maintained each faculty members grade logs and typed all report cards. Maintained personnel files of employees and teachers and updated as needed Worked extensively with Archdiocese Accounting to ensure effective and timely payment processing of invoices, check requests and payroll. Provide advanced secretarial support to Principal, Teachers, Staff, Students and their families. Conducted staff meetings to train other employees on school policies. Easy-to-use format, persuasive resume objectives, clearly articulates why you are the right candidate for the school secretary job. Informed all members of the group via e-mail and telephone calls to remind them of meetings. Secretaries schedule appointments, answer phones and give administrative support to teachers and school officials. Generated monthly and quarterly attendance reports. Reviewed time sheets, work charts, wage computation and other information to detect and reconcile payroll discrepancies. Operate officeequipment such as fax machines, copiers, scanners and phone system. Typed discipline files, maintained students records, organized school field trips, tournaments, fund raisers and other student activities. Coordinate travel arrangements for training classes. Prepared agenda and recorded minutes for staff meetings. Welcome to School Health specialization: Managing Asthma, Anaphylaxis, Food Allergies, Diabetes, and Seizures in School course. Compiled and prepared monthly and annual financial statements and bank reconciliation for internal accounts and maintained fund balances. Processed Transcript Requests, Recommendation Letters/Forms, Immunization Follow-ups, Report Cards and Graduation Certificates. 7. Classes are offered in high schools, community development centers and continuing education programs. A career as a secretary requires a high school diploma. Copy personnel files for Freedom of Information Act Passing the Civil Service School Secretary Test, or Clerical Skills Test for School Districts as it is called in some areas is definitely a plus if you are seeking a job as a school secretary. 2. Performed in-depth word processing functions, including preparation of post-doctoral application documents, proofing and editing for executive committee review. Answered and directed all incoming calls for staff/students * Maintained & typed all state reports and filed appropriately and on-time. Let's find out what skills a school secretary actually needs in order to be successful in the workplace. Recorded all Tuition Payments and Hot Lunch Funds and State Reports. A high school diploma or GED, experience in secretarial work or customer service, good communication skills, and basic knowledge of different word … Assisted in preparing and mailing report cards on a quarterly basis. Assisted in all areas of administrative work including data entry, receptionist duties. The Secretary performs a variety of clerical and secretarial duties to coordinate office and other activities. All entry-level secretaries should also have basic customer service skills, which start with a sense of professionalism. Budget Proposals Compile student information to be used in various State and inter-district reports submitted by counselors and Principals. School secretaries track data. Median pay means half in the profession earn more, while half earn less. answer incoming calls, provide information, direct calls where necessary and take messages. to be flexible and open to change. Notarized documents, supervised student assistants, and performed clerical duties including copying, faxing, scanning, and scheduling appointments. The Catholic identity of schools today is being challenged by processes of pluralisation and secularisation. Transcription skills are foundational to secretarial practice. Keep inventory and ordering of office supplies, concession supplies. Worked closely with principal and district in setting up the Galaxy program. Maintained school-wide supply system from initializing requests to distribution via purchase orders. Assisted both the Director of Speech and Language and the Special Education Coordinator. Processed payroll and payroll taxes including 941's and w-2's and many other tasks involved in running a public school. A combination of schooling and on-the-job training is needed to be successful as a secretary. greet visitors, handle inquiries and direct visitors to the appropriate destination. Utilized School Minder software to enter grades, attendance, and create and print report cards. I have over a decade of experience in both the secretarial and education fields. Completed daily and monthly attendance reports. Strong communication and interpersonal skills are a must. Plan and coordinate meetings and events for administrators , faculty, and staff members, General secretarial and clerical support using Microsoft Office programs including contracts for faculty/adjunct members and budget allotments for five departments/divisions. Clerical secretaries need strong written and verbal communication skills, good computer skills and to be familiar with office equipment. Scheduled and coordinated the use of substitute teachers. 3. Manage front office, greet and assist visitors/students/parents, and answer incoming calls. Good communications skills, written and verbal 4. Hired substitute teachers for the entire school district. Browse School Secretary Skills jobs from 1,000s of job boards and employer web sites in one place. Collect times cards while recording daily staff attendance and arrange substitute employees. member. Tracking/Receiving Student Fees Presents a professional appearance and attitude at all times. Maintained office supplies for main office as well as teacher population. Most School Secretaries hold at least an Associate's Degree in a relevant field. Denise Dayton is a a freelance writer who specializes in business, education and technology. Prepared purchase orders, worksheets, quizzes, etc., upon request. Provide clerical support for teachers and staff. Answer phones/Transfer calls Discretion 5. Ordered office supplies and called in maintenance service when needed for copy machines. Compose, type, and distribute daily announcements, routine correspondence to parents. Most secretary jobs require proficiency with computer software, especially word processing, multitasking and good secretary skills and communications skills. Performed various administrative tasks including receiving and screening callers and visitors, scheduling meetings, reading and screening all incoming correspondences. Provided secretarial support to 3 Guidance Counselors and a Paraprofessional. You can also find free tutorials online. Collect all incoming money, count and verify, and make bank deposits. Work with counselors in processing of student records. Used Microsoft Office, special education and general education systems. Recorded daily attendance, facilitated contact with parents, and filed state reports. Entered grades, schedules and report cards for all students in computer. Provide clerical support for Principal and three Assistant Principal's. Input student information into computer system. In particular, the course will highlight how internal accounting information can be used (and often misused) when making complex business decisions. Maintained electronic database for student records and personnel. A school secretary needs computer skills, excellent communications and interpersonal skills as well as an understanding of secretarial duties. Geographic location is the most important determinant for wages. School secretaries order and inventory supplies, enter lunch information into the billing system and verify information in notes from doctors and parents. Worked for over 25 years in Special Education as Principal's Secretary. Attention to Detail. Most employers seek candidates that have a minimum of a high school diploma. Participated in organizing student activities. This makes him or her an excellent source of information for parents. Served as Front Office Secretary during the summer, and processed early student registration for early registration. Make travel arrangements, including reserving pool vehicles, lodging and registrations for Conferences3.). Manage front office to include accounting of tuition. Success in any organization requires measurement systems to support decision making. Maintained all student and staff information in the school computer system. Proven organisational skills to adapt to changing environments – a fast paced, growing business requires a secretary/PA to think on their feet and always be one step ahead. Order and distribute office supplies wow inherent to affix office budget. Maintained accurate records for setting up and/or distributing student transportation cards. Supervised office staff resulting in an organized office. Operate multi line phones, office machines and equipment necessary for efficient operation of the office. Generated purchase orders and confirms delivery, including direct contact with vendors to discuss concerns. 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